Laserfiche WebLink
EXHIBIT 1 <br /> guidelines.Written authorization and sales receipt confirming paymentmustbe kept on file. <br /> Service and items costing more than$500 (routine purchases) <br /> a. A designated staffinember shall identify two or three vendors who offer discount or <br /> competitively priced supplies.Staffshall routinely"shop"those vendors,looking for the <br /> best overall price on each order--though not necessarily on an item-by-item basis.Once <br /> each year,the staff shall determine which two or three vendors in the area offer the most <br /> competitive prices. Written documentation of the research shall be maintained. <br /> b.Nothing intheparagraph above shall prevent stafffrom taking advantage oflower <br /> prices from other vendors whenever better prices are available. <br /> c. Whenpossible,staffshall attempt to negotiate discounts forlargervolume <br /> purchases, and should inquire about discounts for paying cash. <br /> d.Allpurchasesmustbemadewithinbudgetguidelines.Written authorization and <br /> sales receipt confirming payment must be kept on file. <br /> Service and items costing more than$500 (infrequent purchases) <br /> a. A designated staffinember shall obtain written quotes or advertisements from three <br /> vendors. Purchase decisions shall be made on the basis of the most advantageous <br /> purchase for OCCTAC, based on the above criteria. <br /> b.Nothing inthe paragraph above shall prevent stafffrom taking advantage of lower <br /> prices from other vendors whenever better prices are available. <br /> c. Whenpossible,staffshall attemptto negotiate discounts forlargervolume <br /> purchases,and should inquire about discounts for paying cash. <br /> d. All purchases must be made within budget guidelines. Written authorization and <br /> sales receipt confirming payment must be kept on file. <br /> Sole Source Procurement <br /> The use of a sole supplier is discouraged,and requires the written authorization ofthe <br /> Executive Director.Requests forsole source procurement must include the reason forthe lack <br /> of competitive information and justification for the selection. <br /> C. Authorization <br /> a. StaffAuthorization:The Executive Directory may ather orhis discretion,give one or <br /> more staff members purchase authority for purchases. <br />