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City of Santa Ana Youth Employment Program
<br /> Funded by California Volunteers
<br /> RFA#CV25-YSC04
<br /> All information required by the grant, including the total number of applications
<br /> submitted, the number of open and filed positions, the number of youth enrolled,
<br /> number actively serving during the reporting period, program exits, and total service
<br /> hours, will be tracked through a combination of timesheet verification, supervisors'
<br /> evaluations submitted each payroll cycle, and case management notes. The City also
<br /> tracks the distribution of youth across the required focus areas of public service,
<br /> education, food insecurity, and climate. This is collected at enrollment through
<br /> worksite selection and validated monthly through worksite timesheets and supervisor
<br /> check-ins.
<br /> Priority population data, including low-income status, justice involvement, foster care
<br /> history, mental health or substance abuse system involvement, homelessness, and
<br /> other barriers, is captured at intake through the SAY Employment application, which
<br /> mirrors the eligibility categories outlined by California Volunteers. This ensures
<br /> accurate, real-time reporting of priority demographic data required at the state level.
<br /> Survey data will be stored in the City's internal system and uploaded into the California
<br /> Volunteers reporting platform (America Learns). Surveys will assess youth skills,
<br /> career readiness, satisfaction, and progress toward career pathway goals.
<br /> Additionally, contact information for each participant, including name, phone, email,
<br /> zip code, worksite placement, and completion status, will be maintained for statewide
<br /> communications and performance monitoring.
<br /> The City's existing evaluation structure, where supervisors complete a short
<br /> evaluation every payroll cycle, further strengthens accountability and provides
<br /> qualitative insight into youth progress, soft-skill development, and areas needing
<br /> coaching or support. These evaluations complement the state-required surveys and
<br /> improve the accuracy of monthly reporting. Furthermore, we obtain success stories
<br /> from our youth to gain their personal insight on their experience, as seen in
<br /> Attachment C Success Stories. Through this integrated system of intake
<br /> documentation, timesheet verification, evaluation tools, surveys, and ongoing case
<br /> management, the City will fully meet California Volunteers' reporting requirements and
<br /> ensure accurate, consistent, and timely submission of all program metrics and
<br /> outcomes.
<br /> Section 5: Budget/Staffing/Communications
<br /> The City of Santa Ana is requesting $1,500,000 to serve 101 youth ages 16 to 30 from
<br /> April 1, 2026, through December 31, 2027. The proposed budget is structured to
<br /> prioritize participant wages and direct youth services while maintaining fiscally
<br /> responsible administrative and operational oversight necessary to ensure program
<br /> quality, accountability, and compliance.
<br /> At least 50 percent of the total budget is dedicated to participant wages and wage-
<br /> related costs to provide youth with meaningful, compensated work experience in high-
<br /> quality worksites aligned with public service, food insecurity, and education. Youth will
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