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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 7, 2010 <br />TITLE: <br />CONTRACT AWARD FOR WEED AND <br />DEBRIS REMOVAL <br />(SPEC. NO. 10-028) <br />TY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO ?-620-10 <br />FILE NUMBER <br />Award a contract to Pestmaster Services for weed and debris removal for a one-year period, with <br />provision for three, one-year renewals in the annual amount not to exceed $252,000. <br />DISCUSSION <br />The Public Works Agency's Maintenance Services Division is responsible for maintaining over <br />200 vacant lots, easements, and storm drain channels. In order to do so, a contract for weed and <br />debris removal from both public and private properties is required. Removing the weeds and <br />debris will enhance the safety and visual appearance of the areas maintained by the Public <br />Works Agency. <br />The notice inviting bids was advertised on July 19, 2010 and bids were solicited. A summary of <br />the bid invitations and bids received is as follows: <br />10 Invitations For Bid mailed <br />2 Invitations For Bid mailed to Santa Ana vendors <br />3 Bids received <br />Bids were received, opened on August 13, 2010, and evaluated (Exhibit 1). To evaluate costs, <br />vendors provided quotations for representative projects that included various quantities and <br />specifications. The annual amount is based on staff's projection for the next year. The bid <br />received from Pestmaster Services is responsive to the specification. <br />22A-1