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<br /> <br /> <br /> <br /> <br /> G. When an employee is required by his or her Department Head to attend a <br /> particular course or seminar, the expense shall be borne entirely by the <br /> department. <br /> <br /> 7.3 Reimbursement. <br /> <br /> A. Reimbursement will be based on the cost of tuition or registration fees and all <br /> required texts and related material for each course. Additional expenses such as <br /> meals and parking fees are not reimbursable. <br /> <br /> B. Costs for required texts are eligible for one hundred percent (100%) <br /> reimbursement subject to the following conditions: <br /> <br /> 1. That a duplicate of the required text(s) was unavailable for loan from the <br /> departmental libraries prior to the commencement of course work; <br /> <br /> 2. That any textbook(s) purchased by the City shall be submitted to the <br /> employee's respective departmental library in order that such text(s) may <br /> be made available to all employees. <br /> <br /> C. Maximum tuition reimbursement is one thousand five hundred seventy-five <br /> dollars ($1,575) per fiscal year, which the employee may claim either as costs are <br /> incurred during the year or as one lump sum. <br /> <br /> D. Employees shall be limited, for purposes of tuition reimbursement, to a maximum <br /> of two (2) collegiate level courses of not more than a total number of units which <br /> is equivalent to six (6) "semester" units per semester. One (1) "quarter" unit shall <br /> equal two-thirds (2/3) of one (1) "semester" unit. <br /> <br /> 7.4 Procedures. <br /> <br /> A. An employee who desires to seek tuition reimbursement under the provisions of <br /> this Article must complete, in duplicate, an Application for Training and <br /> Educational Assistance form and submit it to his or her Department Head prior to <br /> the commencement of class(es) or the payment of fees for registration/tuition. <br /> <br /> B. The Department Head will recommend approval or disapproval based on <br /> established criteria and budgetary constraints and then forward the application to <br /> the Executive Director of Personnel Services. <br /> <br /> C. The Executive Director of Personnel Services or his or her designee will approve <br /> or disapprove the application for the City Manager. One copy will be returned to <br /> the employee and the duplicate will be retained by the Personnel Services <br /> Department. It is advisable that the applicant accomplish the procedure so far <br /> described in order to ascertain the eligibility of the intended course of instruction <br /> for reimbursement under the provisions of this policy prior to the inception of the <br /> <br /> <br /> 35 <br /> 25F-37 <br />