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Today, the City has aggressively been replacing aging water meters. All general water meter maintenance and replacement has been done by the City's water quality services crew. C. PRIME CONSULTANT RESPONSIBILITIES The selected consultant will be required to assume responsibility for all services offered in their proposals. The selected Consultant will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract agreement. Consultant shall tightly control the quality of the work performed by in -house staff and /or sub - consultants. Incomplete (not meeting targeted percentage completion) or poor quality of work will not be accepted. Sub - consultant work shall not exceed (15 %) of the contract agreement. A list of all sub - consultants shall be submitted as part of the proposal. A detailed list of all the sub - consultant tasks shall be included in the proposal. D. PROJECT MANAGEMENT Meetings The Consultant will be required to attend meetings at the City of Santa Ana facilities. After the project has been awarded, a kick -off meeting will be held. Progress meetings will be held on as needed basis. The Consultant will meet with representatives from the City and hold training workshops at the City offices. During these visits, the consultant will meet with the City of Santa Ana Water Resources personnel to discuss the water system infrastructure, water meter information, INFRAMAP software and security. Progress Reports Prepare and submit a monthly report in electronic format to the project manager /engineer that includes the following: • A narrative description of work performed by major task along with a map and spreadsheet to graphically depict the progress and areas of work. The City will provide a computer tablet with INFRAMAP software as a loaner to accomplish the digital field data collection. • A table indicating the person -hours and dollars budgeted for each task and the expenditures to date. • A summary in percentage of overall project completion and expenditures of time, person- hours, and dollars during the preceding month. • An updated project work schedule depicting current status of the project, including revisions to the schedule, modifications and or impacts to the milestone dates. • A list of issues and /or anticipated problems to be discussed. A copy of all correspondence, logs of significant telephone conversations and memoranda. CITY OF SANTA ANA WATER METER REPLACEMENT SERVICES City of Santa Ana P.W.A. Water Resources 19D-5 Page 3 of 27