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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 4, 2010 TITLE: CONTRACT AWARD FOR REPLACEMENT POLICE PATROL SEDANS (SPEC. NO. 10 -036) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the County of Los Angeles, for the purchase of 25 police patrol sedans in the amount of $679,253.75. DISCUSSION The Police Department operates a fleet of 111 Ford Crown Victoria Police sedans of which 88 are dedicated to Police patrol. Replacements are typically based on mileage and performance. During the past fiscal year, the City opted not to replace any vehicles and extend the life of the patrol vehicles with a more aggressive maintenance program. However, some police vehicles now exceed 100,000 miles and maintenance costs have increased with the vehicles operating a minimum of 8 -12 hours per day, as well as double shifts. It is recommended that to cap escalating repair costs that 25 patrol vehicles purchased prior to 2004, be replaced in fiscal year 2010 -2011. Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Los Angeles' contract with Wondries Fleet Group for police patrol sedans was awarded as a result of open, competitive bidding, and meets the City's requirements. FISCAL IMPACT Funds are available in the Equipment Replacement Machinery & Equipment account (07510101- 66400). Paul M. Walters Chief of Police NIN APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director Finance & Management Services Agency 22E -1