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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 4, 2010 <br />TITLE: <br />AMEND AGREEMENT N- 2008 - 004 -02 WITH <br />JOHNSON CONTROLS FOR <br />MAINTENANCE AND REPAIRS OF AIR <br />CONDITIONING SYSTEM <br />- l/ �"_ _ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />0 As Recommended <br />� As Amended <br />D Ordinance on 151 Reading <br />� Ordinance on 2ntl Reading <br />� Implementing Resolution <br />� Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached third <br />amendment to the agreement with Johnson Controls in the amount of $7,000, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />2. Approve an appropriation adjustment recognizing $7,000 in the Fire Department Facilities <br />Fund revenue account (no. 12015002 53700) and appropriate same to the Fire Department <br />Facilities Fund expenditure account (no. 12015330 66220)_ <br />DISCUSSION <br />The Building Maintenance Division of the Finance and Management Services Agency maintains <br />approximately 50 buildings, including fire stations, recreation and community centers, libraries, <br />train station, City Hall, the Police Administration building and Corporate Yard_ These public <br />buildings, ranging from ten to 50 years old, require various levels of service for complex <br />mechanical systems, including heating and air conditioning equipment. To maintain these <br />systems in good working condition, it is vital to have preventive maintenance and repair service <br />available, including periodic inspection of chillers and boilers and repair of equipment on an as- <br />needed basis. <br />In the course of routine inspection at Fire Station 5, one three -ton air conditioning unit was <br />identified for replacement. The existing unit is approximately 20 years old and is no longer cost <br />effective to repair. In addition, the unit experiences intermittent ozone - depleting refrigerant leaks. <br />The refrigerant was banned by the Environmental Protection Agency in 2003 and is no longer <br />produced. <br />25B -1 <br />