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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT 2nns PERSON NEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated Dec FORMS forms** 2002 and prior (OFFICIAL) Flexible Enrollment forms for flexible spending EE Separated Dec Spending, program** 2002 and prior Section 125 Life Insurance Employee life insurance enrollment forms** EE Separated Dec 2002 and prior Long-Term Employee Long-Term Disability Insurance EE Separated Dec Disability enrollment forms** 2002 and prior Insurance Medical Employee medical insurance enrollment EE Separated Dec Insurance forms** 2002 and prior EQUAL Employment and Personnel and employment records, EE Separated Dec EMPLOYMENT personnel including application forms*, records 2002 and prior OPPORTUNITY records pertaining to promotions**, layoffs**, COMMISSION terminations**, salaries** and training* (EEOC) Involuntary Personnel records of terminated employee** EE Separated Dec termination 2002 and prior OFFICIAL Certification/ Request for Certification and/or EE Separated Dec PERSONNEL Reassignment reassignment forms which document and 2002 and prior FILES Forms authorize hiring, reassignment, or other employee actions.** Certificates of Certificates issued to EE which show EE Separated Dec Training completion date of training class(es).* 2002 and prior Commendation Letters of commendation and/or other EE Separated Dec Letters congratulatory documents received by and/or 2002 and prior issued to EE.* Disciplinary Memorandums, letters, or other records of EE Separated Dec Actions proposed and/or implemented disciplinary 2002 and prior action(s).** Doctor's Notes/ Notes/medical release forms, etc., submitted EE Separated Dec Medical regarding employee's medical condition.** 2002 and prior Releases Drug Screen Pre-placement and drug screening EE Separated Dec Test authorization and acknowledgement form(s) 2002 and prior and results of drug screening.** 19C-6