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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2010 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />DIXIE DIESEL AND ELECTRIC INC. FOR <br />GENERATOR PREVENTIVE <br />MAINTENANCE AND REPAIRS <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached first amendment to <br />the agreement with Dixie Diesel and Electric Inc., subject to non-substantive changes approved by <br />the City Manager and City Attorney, to provide generator maintenance and repairs in an amount <br />not to exceed $40,000. <br />DISCUSSION <br />The Building Maintenance Division of the Finance and Management Services Agency maintains <br />approximately 50 buildings and is tasked with ensuring that power will be available for essential <br />operations during an emergency. A critical component of the emergency operation plan are 17 <br />diesel and gas powered backup generators, strategically located at City Hall, the Corporation Yard, <br />the Police Administration Building, the Regional Transportation Center, and ten fire stations. To <br />ensure proper operation, the generators require inspection and service semi-annually by factory- <br />trained technicians. <br />On October 6, 2008, City Council awarded an agreement to Dixie Diesel and Electric Inc. for a <br />two-year term with provision for three one-year renewals. The vendor has performed all <br />contractual services satisfactorily and has agreed to renew for an additional year without an <br />increase in prices. <br />25A-1