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REQUEST FOR ,.- <br />COUNCIL ACTION ?? ? <br />? . ?,, <br />CITY COUNCIL MEETING DATE: `°-"' <br />OCTOBER 18, 2010 <br />TITLE: <br />AGREEMENT WITH REDLANDS <br />SOFTWARE INC. FOR GIS <br />PROGRAMMING AND CONSULTING <br />SERVICES <br />?? <br />ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />Q As Recommended <br />Q As Amended <br />? Ordinance on 1?' Reading <br />? Ordinance on 2nO Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Redlands <br />Software Inc. to provide GIS programming and technical services to the Public Works Agency for <br />an amount not-to-exceed $120,000 annually in Fiscal Years 2010-2011 and 2011-2012. <br />DISCUSSION <br />The Public Works Agency continues to expand and improve the Geographic Information System <br />(GIS). The Agency has recently completed a document imaging system, is currently working on an <br />upgrade to the GIS viewer, and expects to begin efforts to interface the system with the City's <br />property information network. <br />Programming and technical services are needed to assist with the implementation of these projects. <br />The work to be done includes assisting Agency staff with project design and set-up, programming <br />and technical database support. <br />Staff has solicited proposals for these services. The Request for Proposals was sent to eight <br />qualified firms and only one firm submitted a proposal. Several consultants declined to submit <br />proposals due to the specific technology utilized by the City. <br />The proposal received was rated by a team from the Public Works Agency. The proposal was <br />evaluated according to the firm's qualifications, past experience and capacity to perform the <br />required work. The average score for the firm was 90. <br />The rate schedule submitted by this firm is consistent, reasonable, and in line with staff's <br />estimate. Because of the quality of personnel, experience, and competitive rates, it is <br />recommended that Redlands Software Inc. be retained for the required services. <br />25D-1