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To date, the City has aggressively been maintaining all City fire hydrants. All general fire <br />hydrant maintenance and fire hydrant valve maintenance has been done by the City's <br />water maintenance crew. <br />C. PRIME CONSULTANT RESPONSIBILITIES <br />The selected consultant will be required to assume responsibility for all services offered <br />in their proposals. The selected consultant will be the sole point of contact with regard to <br />contractual matters, including payment of any and all charges resulting from the <br />contract agreement. <br />Consultant shall tightly control the quality of the work performed by in-house staff and/or <br />sub -consultants. Incomplete or poor quality of work will not be accepted. <br />Sub -consultant work shall not exceed (15%) of the contract agreement. A list of all sub - <br />consultants shall be submitted as part of the proposal. A detailed list of all the sub - <br />consultant tasks shall be included in the proposal. <br />D. PROJECT MANAGEMENT <br />Meetings <br />The Consultant will be required to attend meetings at the City of Santa Ana facilities. <br />After the project has been awarded, a kick-off meeting will be held. Progress meetings <br />will be held on as needed basis. The Consultant will meet with representatives from the <br />City and hold training workshops at the City offices. During these visits, the consultant <br />will meet with the City of Santa Ana Water Resources personnel to discuss the water <br />system infrastructure, fire hydrant network, INFRAMAP software and security. <br />Progress Reports <br />Prepare and submit a monthly report in electronic format to the project <br />manager/engineer that includes the following: <br />■ A narrative description of work performed by major task along with a map and <br />spreadsheet to graphically depict the progress and areas of work. The City will <br />provide a computer tablet with INFRAMAP software as a loaner to accomplish <br />the digital field data collection. <br />■ A table indicating the person -hours and dollars budgeted for each task and the <br />expenditures to date. <br />■ A summary in percentage of overall project completion and expenditures of time, <br />person -hours, and dollars during the preceding month. <br />• An updated project work schedule depicting current status of the project, <br />including revisions to the schedule, modifications and or impacts to the milestone <br />dates. <br />• A list of issues and/or anticipated problems to be discussed. <br />CITY OF SANTA ANA FIRE HYDRANT <br />MAINTENANCE SERVICES <br />City of Santa l A5ater Resources <br />Page 3 of 1 1 <br />