PAINT YOUR HEART OUT (3) - 2010 - Laserfiche WebLink

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APPLICATION PROCESSING PROCEDURE The City of Santa Ana has established the following procedure for the purpose of insuring its compliance with applicable CDBG requirements. These procedures will be modified as necessary to insure such compliance. Within 30 days of the effective date of their contracts, subrecipients will provide the City with certain documents described in the Volunteer Repair Program Document Checklist attached to the contract. These documents are subject to City approval. No less than 60 days before paint and repair work is scheduled to begin, subrecipients will supply the City with the addresses of the homes they intend to repair, and a complete list and description of the repairs to be made on each. For mobile homes they must also supply the City with documentation showing the year in which those homes were manufactured. The City will use its own resources to determine the age of the conventional homes. The City will order flood certifications on all listed homes. The City will ask the subrecipient for proof of flood insurance for all homes located in a flood zone. This includes mobile homes. No additional work will be done on these homes until the proof is provided. The City's Rehabilitation Construction Specialist (RCS) will make a field visit to each home. He /she will inspect the home to determine if the proposed repairs are necessary, take photographs of the area, and survey the area to determine if there are any above - ground tanks visible from the site. He /she will use this information to complete a Field Verification Form, which he /she will submit to the responsible Analyst. The Analyst will use this information to prepare and submit a Request for Environmental Services to the Planning and Building Agency (PBA). For properties less than fifty years old, PBA will use the information provided in the Request along with its own resources to prepare an environmental clearance form known as an Appendix A. Once completed and approved, this form will be returned to the Analyst for the City's records. For homes that are more than 50 years old, including mobile homes, PBA will compile the additional information necessary to prepare a letter to the State Historic Preservation Officer (SHPO) asking for a determination that the home is not historic, or that the proposed work will not affect its historic significance and can proceed. Depending on the specifics of the case and competing demands on staff, it may take several weeks to prepare these requests. SHPO has thirty days to respond, but can and on occasion does ask for additional time to make its determination. Work cannot begin until SHPO approval has been obtained. Simultaneously with the submission of the information necessary to obtain environmental clearances, the subrecipient should submit to the Analyst the signed and completed application for each household it seeks to assist. The Analyst will Exhibit D Page 3 of 4