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<br /> <br /> <br /> CITY OF SANTA ANA <br /> OBSOLETE RECORDS DESTRUCTION SCHEDULE <br /> PERSONNEL SERVICES DEPARTMENT <br /> 2006 <br /> PERSONNEL SERVICES DEPARTMENT <br /> RECORD RECORD RECORD RECORD <br /> CATEGORY SERIES DESCRIPTION DATES <br /> ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated Oct <br /> FORMS forms** 2005 and prior <br /> (OFFICIAL) <br /> Flexible Enrollment forms for flexible spending EE Separated Oct <br /> Spending, program** 2005 and prior <br /> Section 125 <br /> Life Insurance Employee life insurance enrollment forms** EE Separated Oct <br /> 2005 and prior <br /> Long-Term Employee Long-Term Disability Insurance EE Separated Oct <br /> Disability enrollment forms** 2005 and prior <br /> Insurance <br /> Medical Employee medical insurance enrollment EE Separated Oct <br /> Insurance forms** 2005 and prior <br /> EQUAL Employment and Personnel and employment records, EE Separated Oct <br /> EMPLOYMENT personnel including application forms*, records 2005 and prior <br /> OPPORTUNITY records pertaining to promotions**, layoffs**, <br /> COMMISSION terminations**, salaries** and training* <br /> (EEOC) <br /> Involuntary Personnel records of terminated employee** EE Separated Oct <br /> termination 2005 and prior <br /> OFFICIAL Certification/ Request for Certification and/or EE Separated Oct <br /> PERSONNEL Reassignment reassignment forms which document and 2005 and prior <br /> FILES Forms authorize hiring, reassignment, or other <br /> employee actions.** <br /> Certificates of Certificates issued to EE which show EE Separated Oct <br /> Training completion date of training class(es).* 2005 and prior <br /> Commendation Letters of commendation and/or other EE Separated Oct <br /> Letters congratulatory documents received by and/or 2005 and prior <br /> issued to EE.* <br /> Disciplinary Memorandums, letters, or other records of EE Separated Oct <br /> Actions proposed and/or implemented disciplinary 2005 and prior <br /> action(s).** <br /> Doctor's Notes/ Notes/medical release forms, etc., submitted EE Separated Oct <br /> Medical regarding employee's medical condition.** 2005 and prior <br /> Releases <br /> Drug Screen Pre-placement and drug screening EE Separated Oct <br /> Test authorization and acknowledgement form(s) 2005 and prior <br /> and results of drug screening.** <br /> <br /> <br /> <br /> <br /> <br /> <br /> 19C-6 <br />