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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2010 <br />TITLE: <br />CONTRACT AWARD WITH TREE <br />ELEMENTS, INC. FOR CIVIC CENTER <br />TREE PRUNING (SPEC. NO. 10 -037) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1St Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Tree Elements, Inc. for tree pruning at the Civic Center complex in the amount <br />not to exceed $31,400 <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency maintains 1,053 trees in the Civic Center. <br />This service contract will provide a Class 1 pruning to maintain the health of the trees and enhance <br />safety for Civic Center visitors. <br />The notice inviting bids was advertised on September 23, 2010, and bids were solicited. A summary <br />of the bid invitations and bids received is as follows: <br />34 Invitations For Bid mailed <br />6 Invitations For Bid mailed to Santa Ana vendors <br />8 Bids received <br />Bids were solicited and opened on October 20, 2010 and evaluated. The bid received from Tree <br />Elements, Inc. is responsive to the specifications and meets the City's requirements. To allow for <br />unanticipated charges, an additional five percent contingency has been included in the award <br />amount. <br />FISCAL IMPACT <br />Funds are available in the Civic Center Regular Maintenance account (no.07413250- 62320). <br />Gerardo Mouet <br />Executive Director <br />Parks, Rec. & Comm. Svcs Agency <br />KM <br />APPROVED AS TO \Fn\\ \U` \ (1� \NDSAND ACCOUNTS: <br />v <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22F -1 <br />