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<br /> <br /> <br /> <br /> REQUEST FOR <br /> COUNCIL ACTIONA T.J <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> NOVEMBER 15, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AMENDMENT WITH ? As Amended <br /> ? Ordinance on 151 Reading <br /> PRUDENTIAL OVERALL SUPPLY AND ? Ordinance on 2"d Reading <br /> CONTRACT AWARD WITH G&K SERVICES ? Implementing Resolution <br /> INC. FOR UNIFORM, MAT AND TOWEL ? Set Public Hearing For <br /> SERVICE (SPEC. NO. 10-021) <br /> CONTINUED TO <br /> ,f FILE NUMBER <br /> CITY MANAGER <br /> <br /> <br /> RECOMMENDED ACTION <br /> <br /> 1. Amend the contract with Prudential Overall Supply for uniform, mat and towel service through <br /> the end of the current year to provide service during the transition of new uniforms and <br /> finalizing the charges on lost stock in an amount not to exceed $20,000. <br /> <br /> 2. Award a contract to G & K Services Inc. for uniform, mat and towel services for a three-year <br /> period with provision for one three-year renewal, in an annual amount not to exceed $33,130. <br /> <br /> DISCUSSION <br /> <br /> In accordance with the City's general employee Memorandum of Understanding, clean uniforms are <br /> provided to all employees who are required by the City to wear uniforms. Rented floor mats are at <br /> various locations, bath towels provided in shower areas, and dishtowels at all fire stations. The rental <br /> service includes weekly laundering of the uniforms, towels and dishtowels. <br /> <br /> The notice inviting bids was advertised on September 23, 2010, and bids were solicited. A summary <br /> of the bid invitations and bids received is as follows: <br /> <br /> 8 Invitations For Bid mailed <br /> 2 Invitations For Bid mailed to Santa Ana vendors <br /> 5 Bids received <br /> Bids were solicited and opened on October 14, 2010 and evaluated. Nine key points were reviewed <br /> with samples of shirts and pants provided, warranty, references, compliances or deviation from <br /> specifications and cost. The bid received from G & K Services, Inc. is responsive to the specifications <br /> and meets the City's requirements. To allow for unanticipated charges, an additional five percent <br /> contingency has been included in the award amount. <br /> <br /> <br /> <br /> <br /> 22G-1 <br />