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<br /> <br /> <br /> <br /> REQUEST FOR <br /> COUNCIL ACTION <br /> A <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> NOVEMBER 15, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AWARD WITH GULEN INC. 171 Amended <br /> El Or dinance on 15t Reading <br /> db a LEGAL TEK FOR DIGITAL AUDIO- ? Ordinance on 2"d Reading <br /> VIDEO RECORDING SYSTEM ? Implementing Resolution <br /> (SPEC. NO. 10-031) ? Set Public Hearing For <br /> CONTINUED TO <br /> <br /> FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> <br /> Award a contract to Gulen Inc. dba LegalTek for digital audio-video recording system in an amount <br /> not to exceed $45,550. <br /> II <br /> DISCUSSION <br /> <br /> The Police Department maintains recording systems in nine interview rooms to provide permanent <br /> documentation of the interview of suspects, citizens and police officials. The current equipment has <br /> exceeded its estimated life expectancy and is no longer dependable or produces clear quality <br /> recording. Due to budget restraints, five of the nine interview rooms are scheduled for replacement <br /> in fiscal year'10-'11. <br /> <br /> The notice inviting proposals was advertised on August 12, 2010, and proposals were solicited. A <br /> summary of the request for proposal and proposals received is as follows: <br /> <br /> 9 Request for Proposal mailed <br /> 5 Proposals received <br /> Request for proposals were solicited and opened on September 8, 2010 and evaluated in a two- <br /> phase process. The two vendors receiving the top point evaluations were asked to make one hour <br /> presentation to the evaluation team for final assessment of the function, ease of use and <br /> performance of the their equipment. LegalTek recording system provides a Linux recording systems, <br /> separate monitors with workstations for each of the five rooms, and video resolution of 720 x 480 for <br /> clarity, In addition, audio records at 48 Kilohertz and offers a compressor/limiter as part of the <br /> system. All of these marks exceed the equipment operation provided by Precise Digital. As a result, <br /> staff recommends LegalTek as providing the best digital audio-video recording system. To allow for <br /> unanticipated charges, an additional five percent contingency has been included in the award <br /> amount. <br /> <br /> <br /> <br /> <br /> 221-1 <br />