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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />IX. INSPECTIONS AND AUDITS <br />A. ADMINISTRATOR, any authorized representative of COUNTY, any authorized representative <br />of the State of California, the Secretary of the United States Department of Health and Human Services, <br />the Comptroller General of the United States, or any other of their authorized representatives, shall have <br />access to any books, documents, and records, including but not limited to, medical and client records, of <br />CONTRACTOR that are directly pertinent to this Agreement, for the purpose of responding to a <br />beneficiary complaint or conducting an audit, review, evaluation, or examination, or making transcripts <br />during the periods of retention set forth in the Records Management and Maintenance paragraph of this <br />Agreement. Such persons may at all reasonable times inspect or otherwise evaluate the services <br />provided pursuant to this Agreement, and the premises in which they are provided. <br />B. CONTRACTOR shall actively participate and cooperate with any person specified in <br />subparagraph A. above in any evaluation or monitoring of the services provided pursuant to this <br />Agreement, and shall provide the above-mentioned persons adequate office space to conduct such <br />evaluation or monitoring. <br />C. AUDIT RESPONSE <br />1. Following an audit report, in the event of non-compliance with applicable laws and <br />regulations governing funds provided through this Agreement, COUNTY may terminate this Agreement <br />as provided for in the Termination paragraph or direct CONTRACTOR to immediately implement <br />appropriate corrective action. A plan of corrective action shall be submitted to ADMINISTRATOR in <br />writing within thirty (30) calendar days after receiving notice from ADMINISTRATOR. <br />2. If the audit reveals that money is payable from one party to the other, that is, reimbursement <br />by CONTRACTOR to COUNTY, or payment of sums due from COUNTY to CONTRACTOR, said <br />funds shall be due and payable from one party to the other within sixty (60) calendar days of receipt of <br />the audit results. If reimbursement is due from CONTRACTOR to COUNTY, and such reimbursement <br />is not received within said sixty (60) calendar days, COUNTY may, in addition to any other remedies <br />provided by law, reduce any amount owed CONTRACTOR by an amount not to exceed the <br />reimbursement due COUNTY. <br />D. CONTRACTOR shall employ a licensed certified public accountant, who will prepare an <br />annual Single Audit as required by Office of Management and Budget (OMB) 133. CONTRACTOR <br />shall forward the Single Audit to ADMINISTRATOR within fourteen (14) calendar days of receipt. <br />E. CONTRACTOR shall forward to ADMINISTRATOR a copy of any audit report within <br />fourteen (14) calendar days of receipt. Such audit shall include, but not be limited to, management, <br />financial, programmatic or any other type of audit of CONTRACTOR's operations, whether or not the <br />cost of such operation or audit is reimbursed in whole or in part through this Agreement. <br />// <br />// <br />// <br />CITY OF SANTA ANA 1 O Of 17 <br />X:\CONTRACTS - 201 O-\2010-201 5\MIHS\POD-EQUIr-MASTER-1 O-1 5-BG.DOc <br />SAN 14-MAPOD03MIICK 1 5