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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 6, 2010 <br />TITLE: <br />CONTRACT AWARD TO <br />WEST-LITE SUPPLY CO. <br />FOR STREET LIGHTS <br />(SPEC. NO. 10-047) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1St Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to West-Lite Supply Co., Inc. for streetlights in the amount of $76,080; and <br />increase the aggregate limit by $15,000 for lamps, ballasts & accessories in an annual amount <br />not to exceed $91,080. <br />DISCUSSION <br />The City maintains approximately 375 historic cast iron streetlights located in Floral Park and <br />Wilshire Square neighborhoods. Several streetlights have deteriorated and internal fixtures have <br />ceased functioning. Given the age and condition of the streetlights, it is more cost effective to <br />replace than to continue maintaining. Replacing the damaged streetlight poles and internal parts <br />will increase the effectiveness, longevity, and appearance of the City's historic streetlight <br />systems. <br />The notice inviting bids was advertised on November 2, 2010 and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />7 Invitations For Bid mailed <br />3 Bids received <br />Bids were received and opened on November 15, 2010 and evaluated (Exhibit 1). The bid <br />received from West-Lite Supply Co., Inc. is responsive to the specification and meets the City's <br />requirements. <br />Additionally, West-Lite Supply provides an assortment of light bulbs, fluorescent lamps, ballasts, <br />and accessories such as electrical cords and surge suppressors to Central Stores for distribution <br />to various departments throughout the City. The purchase of street lights, when combined with <br />previous purchases during the current fiscal year, will exceed the $25,000 aggregate limit. In <br />order to facilitate future purchases, staff recommends an increase to the aggregate limit. <br />22A-1