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Attachment A <br />4.7.9.6 Each participating sub-recipient will have a document location <br />accessible only to that sub-recipient and the UASI grants administrators. <br />The document location will be used by the sub-recipients to store <br />uploaded attachments, scanned documents, maps, receipts, etc. The <br />grants administrators can access the location to process the grants and <br />receive required applications and documents, progress reports, and <br />reimbursement claims. <br />4.7.9.7 The web site / portal will have a location where Notices and <br />Informational Bulletins can stored for retrieval by grant administrators <br />and sub-recipients. Assess to this location will be controlled by user <br />privileges. <br />4.7.9.8 Upon form submittal, notification containing links to uploaded <br />documents will be e-mailed to the appropriate grants administrator. <br />47.10 The vendor will provide a custom module for online registration and <br />reimbursement for training. <br />4.7.10.1 The module will permit on-line registration for a training classes filling in <br />user information from the user database. Users will view the calendar <br />for available training classes, select the class they wish to take, and fill <br />out an online application for submission. The application should e-mail <br />a confirmation to the user. The application should also have a reporting <br />page accessible to the appropriate grant training administrator which <br />lists the users and their information by class. <br />4.7.10.2 The module should have the capability to allow grant sub-recipient to <br />apply for classes that are not listed on the training calendar. <br />4.7.10.3 The module should have the capability for a grant sub-recipient to <br />submit a training reimbursement claim and have the claim amount <br />subtracted from the total allocated funds once the submission has been <br />approved. The sub-recipient should have the ability to see the <br />remaining balance of their funding amounts. <br />4.7.10.4 The module should permit the grant and training administrators to <br />produce reports regarding the number of trained personnel broken down <br />by discipline and jurisdiction, number of classes presented, and number, <br />discipline, and jurisdiction of personnel attending each class. <br />4.7.11 The vendor will provide a custom inventory module to: <br />4.7.11.1 List an inventory of regional UASI shared equipment that indicates the <br />equipment's location and status. <br />4.7.11.2 List requirements related to using the equipment, associated costs, and <br />personnel requirements. <br />4.7.11.3 Allow users to request the use of UASI purchased/owned equipment via <br />an online form and have the form data e-mailed to the appropriate <br />equipment owner/manager as well as the appropriate grant <br />management agency. <br />6 of 20 <br />25E-16