FULL PACKET_2010-12-06 - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 6, 2010 TITLE: CONTRACT AWARD TO WEST -LITE SUPPLY CO. FOR STREET LIGHTS (SPEC. NO. 10 -047) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1St Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to West -Lite Supply Co., Inc. for streetlights in the amount of $76,080; and increase the aggregate limit by $15,000 for lamps, ballasts & accessories in an annual amount not to exceed $91,080. DISCUSSION The City maintains approximately 375 historic cast iron streetlights located in Floral Park and Wilshire Square neighborhoods. Several streetlights have deteriorated and internal fixtures have ceased functioning. Given the age and condition of the streetlights, it is more cost effective to replace than to continue maintaining. Replacing the damaged streetlight poles and internal parts will increase the effectiveness, longevity, and appearance of the City's historic streetlight systems. The notice inviting bids was advertised on November 2, 2010 and bids were solicited. A summary of the bid invitations and bids received is as follows: 7 Invitations For Bid mailed 3 Bids received Bids were received and opened on November 15, 2010 and evaluated (Exhibit 1). The bid received from West -Lite Supply Co., Inc. is responsive to the specification and meets the City's requirements. Additionally, West -Lite Supply provides an assortment of light bulbs, fluorescent lamps, ballasts, and accessories such as electrical cords and surge suppressors to Central Stores for distribution to various departments throughout the City. The purchase of street lights, when combined with previous purchases during the current fiscal year, will exceed the $25,000 aggregate limit. In order to facilitate future purchases, staff recommends an increase to the aggregate limit. 22A -1