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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 4, 2011 <br />TITLE: <br />CONTRACT AWARD TO CENTRAL <br />COAST SURFACE GRINDING, INC. FOR <br />ANNUAL SIDEWALK MAINTENANCE <br />(SPEC. NO. 10-048) <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Nearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Central Coast Surface Grinding, Inc. for annual sidewalk maintenance in an <br />annual amount not to exceed $150,000. <br />DISCUSSION <br />The Public Works Agency's Maintenance Services Division is responsible for maintaining the <br />sidewalks of Santa Ana. Staff evaluates the condition of the sidewalks and identifies uneven <br />surfaces and cracks that require repair. Once identified, the repair work is contracted. Offset <br />grinding is the preferred method to repair uneven surfaces caused by underlying tree roots that <br />raise sidewalk areas, resulting in risks to pedestrian traffic. During the previous contract term, <br />2,200 sidewalk hazards were repaired using offset grinding. <br />The notice inviting bids was advertised on November 17, 2010 and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />6 Invitations For Bid mailed <br />3 Invitations For Bid mailed to Santa Ana vendors <br />5 Bids received <br />2 Bids received from Santa Ana vendors <br />Bids were received and opened on November 22, 2010 and evaluated (Exhibit 1). The bid <br />received from Central Coast Surface Grinding, Inc. is responsive to the specification and meets <br />the City's requirements. <br />22G-1