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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 4, 2011 <br />TITLE: <br />AMENDMENT TO AGREEMENT FOR VOLUME <br />LICENSING FOR MICROSOFT SOFTWARE AND <br />PRODUCTS THROUGH COMPUCOM, INC. <br />r <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached amendment to the <br />Enterprise Licensing Agreement with CompuCom, <br />period in an annual amount of $432,000 subject <br />Manager and City Attorney. <br />DISCUSSION <br />Inc., to extend the term for an additional three-year <br />to non-substantive changes approved by the City <br />Software license is a legal instrument which grants end-users the right to use and redistribute <br />software without copyright infringement. As such, the City is required to obtain software licensing to <br />comply with legal requirements by purchasing individual licenses or through an enterprise licensing <br />agreement. Purchasing an enterprise license for the entire organization is a cost effective means for <br />managing software as a resource and insuring the City's compliance with software use laws and <br />agreements. City Council authorized such a volume licensing agreement in January 2008. <br />Staff requests Council approval an agreement amendment to extend the term of Enterprise and <br />Select Volume Licensing Agreements with Microsoft Licensing, GP for an additional three-year term. <br />The City licenses a great many products from Microsoft Corporation which is by far the largest <br />manufacturer of software used by the City. The Microsoft Enterprise Agreement, negotiated by the <br />County of Riverside, has provided the City with a managed, all-inclusive solution to license Microsoft <br />products. Acting as Microsoft's reseller for the agreement has been CompuCom, Inc. CompuCom <br />was selected after the City conducted in 2008 a competitive process among five firms qualified to <br />serve as the "Large Account Reseller" under the County of Riverside/ Microsoft agreement. Over the <br />past three years, CompuCom has provided excellent service to the City and is again recommended to <br />act as the "Large Account Reseller" on behalf of the City under the Microsoft volume license <br />programs. <br />By piggy-backing on the County of Riverside's Microsoft Enterprise Agreement, the City will receive <br />substantial savings over either consumer pricing or the standard Microsoft government rates for other <br />volume licensing programs. In addition, the agreement entities the City to premium services <br />upgrades, patches, revisions and technical support during the 3-year term of the agreement. The City <br />would also piggy-back on a State of California Select volume license agreement for the occasions <br />2501-1