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REQUEST FOR a COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 4, 2011 TITLE: APPROVED ? As Recommended CONTRACT AWARD TO OFFICE El Amended DEPOT FOR OFFICE SUPPLIES F] Ordinance on 1St Reading ? Ordinance on 2"d Reading (SPEC. NO. 10-052) ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER CIT MANAGER RECOMMENDED ACTION Award a contract to Office Depot for the purchase of office supplies based upon the City of Los Angeles contract for a one-year period, with provision for four one-year renewals, in an annual amount not to exceed $250,000. DISCUSSION The City utilizes an assortment of office products for its daily operations such as specialized paper, binders, file folders, writing utensils, calendars, as well as small office equipment. Office Depot has an on-line ordering system, which provides next day delivery service, tracking and payment information for the requesting agency. During the current fiscal year, the City has implemented changes to its office supplies ordering process and centralized all on-line orders resulting in a 30% reduction in office supplies expenses. The City of Los Angeles recently bid and awarded a contract for office supplies to Office Depot. The contract offers 40-70 percent discount through the Los Angeles City cooperated contract program. By using the contract, the City benefits from the quantity pricing available to the City of Los Angeles. The City adopted Ordinance No. NS-2312 authorizing the City to purchase against contracts with other government agencies utilizing a competitive bid process. Office Depot was awarded a contract as a result of open, competitive bidding, and meets the City's requirements. 22F-1