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ATTACHMENT B <br />HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS <br />1. A letter on vour cities letterhead that includes or states the followin <br />A. Your agency's request for reimbursement in the amount of $ <br />B. Against Grant Award# 2010-DJ-BX-0324; <br />C. Certification that you complied with all procurement procedures <br />outlined in your agency's procurement manual and financial and <br />administrative requirements set forth in the current OJP Financial <br />guide. <br />D. Name of payee and address of where payment is to be sent <br />E. Letter is to be signed by the person authorized in the JAG Program <br />MOU. <br />2. Required attachments to the letter: <br />A. Your agency is required to submit quarterly Financial Status <br />Report (FSRs) using a Standard Form 269A (SF-269A). This report <br />reflects the actual federal monies spent, unliquidated obligations <br />incurred, and the unobligated balance of federal funds. The FSR is <br />due at the Sheriffs Department Financial Division no later than <br />15 days following each calendar quarter, even if you don't have <br />any reimbursement claims. The reporting quarter end dates and <br />due dates are as follows: <br />Qtr. ending 03-31-YY due no later than 4/15 <br />Qtr. ending 06-30-YY due no later than 7/15 <br />Qtr. ending 09-30-YY due no later than 10/15 <br />Qtr. ending 12-31-YY due no later than 01/15 <br />A helpful hints guide for completing FSRs is available at the DOJ-OJP <br />website at: http://www.ojp.usdoj.gov/funding/forms.htm <br />B. All invoices and relevant purchase orders pertaining to federal monies <br />spent. <br />C. Time Sheets and part of payroll register showing personnel name or <br />other individual identifier and details of payroll costs claimed, if any. <br />D. Copies of signed check(s) for purchase(s); <br />All of the above documents must be provided to our office: otherwise your <br />claim will not be processed. <br />If you have any questions please call Karla Lazaridis at (714) 834-6675. <br />Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street <br />Suite 108, Santa Ana, Calif. 92703.