04 - HAADMIN PLAN 2 - Laserfiche WebLink

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The social security numbers of household members, such as live-in aids, must be verified for the purpose of conducting criminal background checks. When the participant requests to add a new household member who is at least 6 years of age, or who is under the age of 6 and has an SSN, the participant must provide the complete and accurate SSN assigned to each new member at the time of re-examination or recertification or interim re-examination, in addition to the documentation required to verify it. SAHA will not add the new household member until such documentation is provided. When a participant requests to add a new household member who is under the age of 6 and has not been assigned an SSN, the participant must provide the SSN assigned to each new child and the required documentation within 90 calendar days of the child being added to the household. A 90-day extension will be granted if the SAHA staff determines that the participant's failure to comply was due to unforeseen circumstances and was outside of the participant's control (such as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the family, or other emergency). During the period SAHA is awaiting documentation of the SSN, the child will be counted as part of the assisted household. Documentation provided must in the acceptable form as stated above and the SAHA staff will verify the social security number for each new household member only once during continuously-assisted occupancy. 7-II.C. DOCUMENTATION OF AGE A birth certificate or other official record of birth is the preferred form of age verification for all family members. For elderly family members an original document that provides evidence of the receipt of social security retirement benefits is acceptable. If an official record of birth or evidence of social security retirement benefits cannot be provided, SAHA will require the family to submit other documents that support the reported age of the family member (e.g., school records, driver's license if birth year is recorded) and to provide a self-certification. Age must be verified only once during continuously-assisted occupancy. 7-II.D. FAMILY RELATIONSHIPS Applicants and program participants are required to identify the relationship of each household member to the head of household. Definitions of the primary household relationships are provided in the Eligibility chapter. Family relationships are verified only to the extent necessary to determine a family's eligibility and level of assistance. Certification by the head of household normally is sufficient verification of family relationships. Marriage A marriage certificate generally is required to verify that a couple is married. iii29iio Page 7-10