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Criminal Records <br />SAHA may only disclose the criminal conviction records which SAHA receives from a law <br />enforcement agency to officers or employees of SAHA, or to authorized representatives of <br />SAHA who have ajob-related need to have access to the information [24 CFR 5.903(e)]. <br />SAHA will establish and implement a system of records management that ensures that any <br />criminal record received by SAHA from a law enforcement agency is maintained confidentially, <br />not misused or improperly disseminated, and destroyed, once the purpose for which the record <br />was requested has been accomplished, including expiration of the period for filing a challenge to <br />SAHA action without institution of a challenge or final disposition of any such litigation [24 <br />CFR 5.903(g)]. <br />SAHA will establish and implement a system of records management that ensures that any sex <br />offender registration information received by SAHA from a State or local agency is maintained <br />confidentially, not misused or improperly disseminated, and destroyed, once the purpose for <br />which the record was requested has been accomplished, including expiration of the period for <br />filing a challenge to SAHA action without institution of a challenge or final disposition of any <br />such litigation. This requirement does not apply to information that is public information, or is <br />obtained by a SAHA other than under 24 CFR 5.905. <br />Medical/Disability Records <br />SAHA is not permitted to inquire about the nature or extent of a person's disability. SAHA may <br />not inquire about a person's diagnosis or details of treatment for a disability or medical <br />condition. If SAHA receives a verification document that provides such information, SAHA will <br />not place this information in the tenant file, and destroy the document. <br />PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN WITH <br />ENVIRONMENTAL INTERVENTION BLOOD LEAD LEVEL <br />16-VILA. OVERVIEW <br />The PHA has certain responsibilities relative to children with environmental intervention blood <br />lead levels that are receiving HCV assistance. The notification, verification, and hazard reduction <br />requirements are discussed in Chapter 8. This part deals with the reporting requirements, and <br />data collection and record keeping responsibilities that the PHA is subject to. <br />16-VILB. REPORTING REQUIREMENT [24 CFR 35.1225(e)] <br />The PHA must report the name and address of a child identified as having an environmental <br />intervention blood lead level to the public health department within 5 business days of being so <br />notified by any other medical health care professional. <br />SAHA will provide the public health department written notice of the name and address <br />of any child identified as having an environmental intervention blood lead level. <br />iii29iio Page 16-26 <br />