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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 22, 2011 <br />TITLE: <br />CONTRACT RENEWAL TO BRODART <br />COMPANY FOR LIBRARY <br />CATALOGING AND PURCHASE OF <br />BOOKS AND MATERIALS <br />(SPEC. NO. 06-167) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Brodart Company for library cataloging and purchase of books and materials <br />for a 17-month period in the amount not to exceed $422,000. <br />DISCUSSION <br />The Library provides adult and youth programs to 129,376 card holders annually. Currently state and <br />federal grants through the Public Library Funds (PLF) program covers 86% of the purchase of books <br />and materials with only supplies, cataloging and processing charged against the General Fund. <br />Approximately 17,000 books and materials are purchased yearly, including a Spanish concentration <br />of 25 percent. Brodart offers a wide selection of materials in the children, young adult and general <br />adult categories. Of the 17,423 items purchased last year, 6,969 were purchased for adult, 9,456 for <br />children and 988 for young adults, Brodart supplies fiction, non-fiction, audio and video materials in <br />English, Spanish and Vietnamese. Brodart catalogues and bar codes all items in the Library <br />database so materials can be entered into circulation as soon as they arrive at the Library. <br />On January 2, 2007, the City Council awarded a contract to Brodart for a one-year period with <br />provision for four, one-year renewals. The vendor has performed satisfactorily during the past <br />contract period and staff recommends the third renewal of the contract. In addition, staff <br />recommends restructuring the contract period so that it may run parallel to the fiscal year. As such, <br />the new contract term will run from February 1, 2011 through June 30, 2012. <br />22B-1