25B - AGMT - RIGHT-OF-WAY PROJECT MNGT SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 22, 2011 TITLE: AGREEMENT FOR RIGHT-OF-WAY PROJECT MANAGEMENT SERVICES FOR CIP PROJECTS CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on Is' Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement for right- of-way Project Management & Oversight services subject to nonsubstantive changes approved by the City Manager and City Attorney with California Property Specialists, Inc. for an amount not to exceed $250,000. DISCUSSION On October 18, 2010, the City Council authorized the Public Works Agency to release a Request for Proposals (RFP) to qualified consulting firms to provide right-of-way related services for Capital Improvement Projects (CIP). These services will be utilized for the current CIP, including Phases II & III of the Bristol Street Widening and the Grand Avenue Widening Projects. In addition, these firms will augment City staff in the day-to-day oversight of right-of-way tasks such as City owned properties, disposal of surplus properties, deed research, and cost estimates for all Public Works projects. The RFP for the Project Management and Oversight services was sent to eight firms who specialized in this field. A special effort was made to reach out to Santa Ana firms. Five proposals were received and evaluated by personnel from the Public Works Agency, Community Development Agency and the City Attorney's Office. Each firm was rated according to its qualifications, experience, and capacity to perform the required work. Special consideration was made for the local firms, especially in Santa Ana. Following is the list of the firms and their respective scores: California Property Specialists Inc. 90 Paragon Partners 86 HDR 85 Epic Land Solutions 84 CE Prime, Inc. 69 25B-1