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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 22, 2011 <br />TITLE: <br />AGREEMENT FOR RIGHT -OF -WAY <br />PROJECT MANAGEMENT SERVICES <br />FOR CIP PROJECTS <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on Is' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement for right - <br />of -way Project Management & Oversight services subject to nonsubstantive changes approved <br />by the City Manager and City Attorney with California Property Specialists, Inc. for an amount not <br />to exceed $250,000. <br />DISCUSSION <br />On October 18, 2010, the City Council authorized the Public Works Agency to release a Request <br />for Proposals (RFP) to qualified consulting firms to provide right -of -way related services for <br />Capital Improvement Projects (CIP). These services will be utilized for the current CIP, including <br />Phases II & III of the Bristol Street Widening and the Grand Avenue Widening Projects. In <br />addition, these firms will augment City staff in the day -to -day oversight of right -of -way tasks such <br />as City owned properties, disposal of surplus properties, deed research, and cost estimates for <br />all Public Works projects. <br />The RFP for the Project Management and Oversight services was sent to eight firms who <br />specialized in this field. A special effort was made to reach out to Santa Ana firms. Five <br />proposals were received and evaluated by personnel from the Public Works Agency, Community <br />Development Agency and the City Attorney's Office. Each firm was rated according to its <br />qualifications, experience, and capacity to perform the required work. Special consideration was <br />made for the local firms, especially in Santa Ana. Following is the list of the firms and their <br />respective scores: <br />California Property Specialists Inc. <br />90 <br />Paragon Partners <br />86 <br />HDR <br />85 <br />Epic Land Solutions <br />84 <br />CE Prime, Inc. <br />69 <br />25B -1 <br />