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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 22, 2011 <br />TITLE: <br />REQUEST FOR PROPOSALS FOR <br />PROVIDING PARK LANDSCAPE <br />MAINTENANCE SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the Parks, Recreation and Community Services Agency to issue a Request for <br />Proposals (RFP) to qualified companies to provide landscape maintenance services at City parks <br />bike trails, and various City properties. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency ( PRCSA) currently contracts with five <br />landscape maintenance companies to provide landscape maintenance services at all City parks, <br />bike trails, and various City properties. Staff has been working with our landscape maintenance <br />contractors to refine the landscape specification to reduce costs while still providing the high level <br />of landscape maintenance that the community enjoys. The Request for Proposals (RFP) will allow <br />PRCSA to reduce future maintenance costs and improve inspection efficiencies by grouping <br />properties in tighter geographic areas by contractor. <br />The Request for Proposals (Exhibit 1) will solicit proposals from landscape maintenance <br />companies for the maintenance of all four park maintenance districts and District A, which includes <br />the Civic Center, Stadium, and the Regional Transportation Center. The RFP will be sent to all five <br />existing PRCSA contractors, contractors registered with the City's Purchasing Division, and local <br />landscape companies. The recommended landscape maintenance companies will be submitted <br />for City Council authorization after the review of proposals has been completed. <br />19C -1 <br />