20B - AGMT - CARNIVALS AT CITY-OWNED PARKS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 7, 2011 TITLE: AGREEMENTS WITH FIESTA DE CARNIVAL AND "O" ENTERTAINMENT FOR PROVIDING CARNIVALS AT CITY- OWNED PARKS Z` CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1St Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute the attached agreement amendment with Fiesta de Carnival in the amount of $46,500 for a one-year term, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute the attached agreement amendment with "O" Entertainment in the amount of $15,250 for a one-year term, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Approve an appropriation adjustment recognizing projected carnival revenue in the amount of $61,750 in the Recreation Special Fees and Donations revenue account (no. 02213002 57010) and appropriate funds to the Recreation Special Fees and Donations expenditure account (no. 02213200 62300). DISCUSSION Each year the Parks, Recreation and Community Services Agency strives to provide ten safe, clean, and affordable carnival events for our community. Fiesta De Carnival and "O" Entertainment were selected through the City's Request for Proposals (RFP) process in 2009. The proposed agreements are for the third and final year covered by the 2009 RFP. Both promoters have worked in Santa Ana for many years and have performed well under the existing agreements. In 2011 calendar year, Fiesta De Carnival and "O" Entertainment will provide the carnivals listed in Exhibit 1. The total projected annual revenue for these agreements is $61,750 per year and will be used to fund deferred maintenance needs throughout the park system. 20B-1