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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 7, 2011 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />MIDORI GARDENS INC. <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached amendment to the <br />agreement with Midori Gardens Inc. extending the current agreement for two years through <br />Fiscal Year 2012/2013, for a total contract amount not to exceed $850,000 annually for the term <br />of the agreement, subject to nonsubstantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The City's median maintenance contractor, Midori Gardens Inc., has been providing landscaping <br />services for the City's medians, neighborhood entryways, and water reservoir sites in addition to <br />cleaning arterial sidewalks and tree wells for over 15 years. The current agreement was <br />competitively bid in 2006. It is a three-year agreement with the option of two one-year <br />extensions. The final one-year extension was utilized for Fiscal Year 2010/2011. <br />Midori Gardens Inc. has proposed an extension to the current agreement for two years that will <br />maintain the current level of service with a 15 percent reduction in the current monthly <br />maintenance contract price. This reduction would save the City $115,000 annually on the current <br />contracted prices. Additionally the contractor has proposed a 23 percent reduction in the contract <br />pricing for all future landscaped areas, and minor modifications to the agreement that will allow <br />the City flexibility in adapting to new landscaping methods. <br />Staff recommends approving the proposed extension. Midori Gardens Inc. has established an <br />excellent working relationship with the City and has performed well. This proposal benefits the <br />City as a whole; in addition to the monetary savings Midori Gardens Inc. is a Santa Ana business <br />and 80 percent of its employees are Santa Ana residents. <br />25G-1