19C - DESTRUCTION OF RECORDS - Laserfiche WebLink

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PERSON NEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES OFFICIAL Family and Basic employee data (name, address, class EE Separated March PERSONNEL Medical Leave title, pay rate, hours worked per pay period; 2006 and prior FILES (FML) additions to or deductions from wages). Dates (or hours) FML designated/ taken; FML notices given to employer by employee; documents from employer describing FML policies; records of premium payments of employee benefits; records of any disputed confidential files: records/documents relating to medical certifications." Job Application Applications for employment and resumes (if EE Separated March any) for hired employees.* 2006 and prior Medical Leave of Leave of Absence forms used in the EE Separated March Absences** documentation of medical leave (including 2006 and prior pregnancy leave and Family and Medical Leave)." Miscellaneous Documents not specifically mentioned but EE Separated March Documents kept in official personnel file.*** 2006 and prior Notice of Form completed by employee and/or EE Separated March Separation department indicating effective date of 2006 and prior separation, last day on the job, reason for separation, etc.** Oath of Office Form completed and signed by employee EE Separated March affirming allegiance to the Constitution of the 2006 and prior United States and the Constitution of the State of California."' Outside Form submitted by employee for approval for EE Separated March Employment employee to be engaged in outside 2006 and prior employment.* Performance Employee performance evaluation forms EE Separated March Evaluations completed by supervisory personnel re 2006 and prior employees' accomplishment of their assigned duties and responsibilities, etc.* PERS Forms to enroll employees in the Public EE Separated March Enrollment Employees' Retirement System (PERS)** 2006 and prior Pre-Employment Forms completed by employee and medical EE Separated March Medical clinic to assess physical capability of 2006 and prior employee prior to hiring.** Security Check Form completed by Personnel Svcs to EE Separated March Form request Police Dept to conduct security 2006 and prior check on employee prior to hiring.* Special Licenses Special licenses issued to employees from EE Separated March DMV, accredited schools, etc., verifying 2006 and prior employee meets certain job-related requirements.* Tuition Copies of applications for training and EE Separated March Reimbursement educational assistance which show EE 2006 and prior Request request, department head approval, and final disposition of request.* 19C-5