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CLERK OF COUNCIL USE ONLY: <br />MARCH 21, 2011 <br />TITLE: <br />AGREEMENT FOR EXPANSION TO <br />POLICE DIGITAL IMAGING <br />MANAGEMENT SYSTEM <br />??? <br />CITY MANAGER <br />RECOMMENDED ACTION <br />APPROVED <br />Q As Recommended <br />? As Amended <br />(] Ordinance on 'Ist Reading <br />? Ordinance on 2ntl Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk <br />of the Council to execute an agreement with Linear Systems for the expansion and upgrade of <br />the Digital Imaging Management System (DIMS), which maintains all photographic still, video <br />and audio evidence for the city and police department, in an amount not to exceed $31 ,240.56. <br />DISCUSSION <br />The Police Department's Digital Imaging Management System (DIMS) was purchased in 2005 <br />through Urban Area Security Initiative (UASI) funds and allows crime scene images to be <br />captured and stored digitally. It currently houses over four-hundred thousand crime scene <br />photographs and countless hours of crime scene video footage and audio interviews. This <br />system is a compulsory investigative tool that assists in the successful documentation of <br />extensive crime scenes. Such a system is of paramount importance to criminal investigations <br />and its maintenance, continued security, and storage redundancy is undeniably obligatory. As of <br />January 201 1 , this system has reached 93% capacity, as it has not been expanded since <br />inception. <br />The responsible vendor, Linear Systems, has been accommodating, professional and consistent <br />in it's servicing of the system thus far. <br />FISCAL IMPACT <br />Funds are available in the Police Department's Asset Forfeiture Account #02614450 62300_ <br />? ? ? <br />Paul M. Walters <br />Chief of Police <br />Police Department <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francesco Gutierrez <br />Executive Director <br />Finance & Management Services Agency?? <br />25A-1