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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 15, 2012 TITLE: CONTINGENCY INCREASE FOR BRISTOL - WARNER INTERSECTION (PROJECT NO. 091752) CLERK OF COUNCIL USE ONLY: APPROVED � y 5 2012 As Recommended C�3� i� As Amended � Ordinance on �s` Reading 0 Ordinance on 2ntl Reading 0 Implementing Resolution Q Set Public Hearing For CONTINUED TO ��u� -e �,6`_ C� FILE NUMBER CITY MANAGER RECOMMENDED ACTION Increase the contingency for the contract with Hillcrest Contracting Inc. for the construction of the Bristol- Warner Intersection Widening Project by $30,000 to a total estimated contract amount of $1 ,61 7,091 and authorize the City Manager to execute change orders in an amount not to exceed the authorized contingency. DISCUSSION On March 21 , 201 1 , the City Council awarded a contract for the Bristol- Warner Intersection Widening Project to Hillcrest Contracting Inc_ in the estimated amount of $1,215,538 plus a 1 O percent contingency of $1 21 ,553 totaling $1 ,337,091 . On February 21 , 2012, the City Council approved increasing the contingency by $250,000. The major changes that had expended the original contingency were: the replacement of 120 feet of 24- inch corroded storm drain pipe, the relocation and resizing of a precast concrete vault, and the relocation of an existing Metropolitan Water District metering station. The project is currently 98 percent complete with 99 percent of the contingency exhausted. Due to delays caused by Southern California Edison in relocating their high - voltage transmission poles, the contractor was forced to perform construction operations in multiple stages and install additional safety measures outside of those shown in the contract documents. These safety measures and multiple mobilizations have an estimated cost of $30,000_ With the outstanding changes and the unforeseen conditions that are associated with construction of a street widening project and underground utility work, staff recommends increasing the contingency by an additional $30,000.