22E - SPEC - JANITORIAL STOCK PAPER GOODS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 4, 2011 TITLE: CONTRACT RENEWALWITH GALE SUPPLY COMPANY FOR JANITORIAL STOCK PAPER GOODS (SPEC. NO.07-108) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Gale Supply Company for the purchase of janitorial stock paper goods for a one-year period in an annual amount not to exceed $85,000. DISCUSSION The contract for paper goods is designed to provide quality products at significant savings based on quantity pricing. The Central Stores warehouse section of the Finance and Management Services Agency houses paper products including towels and toilet tissue for the Police Department and Fire Stations. On March 3, 2008, the City Council awarded a contract to Gale Supply Company for a two-year period, with provisions for two one-year renewals. The vendor has performed satisfactorily during the past contract period which included an extension in which the first year award dollars covered a three-year period as the City transitioned into janitorial service agreements. The vendor has agreed to renew the contract however the vendor has requested a 2.8 percent price increase. Staff recommends the first renewal of the contract at an annual amount of $85 000 based on past usage and staff projections. FISCAL IMPACT Funds are available in the various departmental Operating Materials and Supplies accounts (63001). The amount of the contract is estimated, as the actual expenditures will depend upon the requirements throughout the annual period. Francisco Gutierrez Executive Director Finance and Management Services Agency/,-, km " 22E-1