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7.2 Just Compensation Coordination — Upon completion of the appraisal and appraisal <br />review, the completed reports will be submitted to the City for review of the establishment of Just <br />Compensation. <br />8.0 ACQUISITION/SETTLEMENTS & CLOSINGS/ PREPARATION FOR CONDEMNATION <br />ZASK.NO, <br />8.1 Parcel Files - Establish and maintain an accurate and complete working file for each parcel <br />in a format approved by the City. <br />8.2 Subsequent Review Title Reports — Before the "Offer Package" is prepared, complete <br />a second review of County Assessors information and title reports, paying particular attention to <br />R ownership and easement lien, and encumbrances. <br />- 8.3 Review Right of Way Drawings - Review project plans becoming familiar with the proj- <br />ect and its impact on the various properties. Verify information on the project plans; correspond <br />d. <br />to the legal descriptions, plants and information contained in the appraisal reports. <br />8.4 Offer Package — Prepare "Offer Package" in accordance with City approved format. At <br />minimum, the "Offer Package" will include a receipt form (listing contents of Offer Package) and <br />present the written offer letter to the property owner, along with the appraisal summary statement, <br />acquisition brochure, Title VI information, Tenant Information Statement, Language Translation <br />form. Before distribution to the acquisition agent, the complete Offer Package will be submitted to <br />the City Attorney's office for approval. <br />8.5 Acquisition/ Negotiations Parcels — Distribute to consultants in accordance with City <br />staff directives. Coordinate and track communications, negotiation progress and consultant suc- <br />cess, via an approved tracking report, Offers to out of area owners will be mailed Certified Return <br />Receipt Requested. On complex and unresolved cases, assist acquisition group in case resolution <br />to accommodate project parameters. <br />25 <br />