19C - RFP - LED STREET LIGHTS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 18, 2011 TITLE REQUEST FOR PROPOSALS TO PROVIDE AND INSTALL LED STREET LIGHTS CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the Public Works Agency to send a Request for Proposals to qualified firms to provide and install energy- efficient LED street lights. DISCUSSION The City owns 2,714 lights which are operated and maintained by the Public Works Agency. Of these, 1,777 are street lights and the remaining 937 are safety lights mounted above traffic signals. The City uses conventional high - pressure sodium lamps in a majority of the street lights. In an effort to reduce energy costs, staff has installed 25 energy- efficient LED street lights in two pilot programs on arterial streets in the city. The pilots have been successful producing an average energy savings of 66 percent. They also provide more visible light than conventional street lights. These lights are expected to have a life of over 15 years. Due to the findings identified in the pilot projects, staff developed a project to replace 253 City - owned street lights on Main Street and Edinger Avenue with energy- efficient LED street lights. Staff investigated funding sources and submitted an application to have this project funded through Southern California Edison's (SCE) new On -Bill Financing program. The On -Bill Financing program issues zero percent financing for approved energy reduction projects. The costs are repaid from energy savings over a period of ten years. Based on SCE's and staff's cost estimates, no City funds will be needed to complete the project. Staff is requesting approval to issue an RFP to solicit proposals from qualified firms to remove and dispose of the existing fixtures, provide, install, and test 253 LED streetlight fixtures (Exhibit 1). Once the costs of the project are determined through the RFP process, a final recommendation on the project and funding will be brought to the City Council. 19C -1