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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AP RI L 18, 2011 <br />TITLE: <br />AUTHORIZATION TO REQUEST <br />PROPOSALS FOR PRE - <br />PRELIMINARY ENGINEERING <br />ANALYSIS FOR THE SANTA ANA <br />GARDEN GROVE FIXED GUIDEWAY <br />(PROJECT 092505) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2°" Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the Public Works Agency to issue a Request for Proposals (RFP) to qualified consulting <br />firms to prepare Pre - Preliminary Engineering project deliverables required by the Federal Transit <br />Administration. <br />DISCUSSION <br />On March 7, 2011, Council authorized staff to execute a cooperative agreement with the Orange <br />County Transportation Authority (OCTA), in an amount not to exceed $5,541,700 for Pre - <br />Preliminary Engineering (Pre -PE) and Preliminary Engineering (PE) activities for the Santa Ana - <br />Garden Grove Fixed Guideway Project. The cooperative agreement with OCTA defined the roles <br />and responsibilities related to funding and project delivery between OCTA and Santa Ana for Pre - <br />PE and PE activities consistent with Measure M2 as well as federal guidelines and requirements. <br />Prior to entry into the PE phase, there are certain project development activities that need to be <br />completed to satisfy Federal Transit Administration (FTA) requirements. Such activities include <br />items such as project and fleet management plans and a detailed FTA ridership analysis for the <br />purpose of ridership modeling. Such tasks were not included as part of the Go Local Step Two <br />grant awards and scope of work. <br />Therefore, in order to complete these necessary tasks, staff is requesting authorization to solicit <br />proposals from qualified consulting firms to prepare Pre -PE project deliverables in an amount not to <br />exceed $529,360. For your information, key RFP dates are shown below: <br />RFP Issued: April 22, 2011 <br />Pre - Proposal Meeting: Week of May 2, 2011 <br />Proposal Due Date: May 20, 2011 <br />Interview Date: Week of June 6, 2011 <br />Contract Award: July 5, 2011 <br />19D -1 <br />