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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 2, 2011 <br />TITLE: <br />CONTRACT RENEWALS FOR <br />TONER & CARTRIDGE SUPPLIES <br />(SPEC. NO.09-012) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for toner cartridges and supplies for a one-year period in a total annual <br />aggregate amount not to exceed $120,000 with: <br />Vendor: Location: <br />Office Depot Signal Hill <br />Staples Technology Solutions Poway <br />DISCUSSION <br />The City of Santa Ana utilizes copiers and printers throughout the organization, necessitating the <br />purchase of a variety of toner cartridges. Currently the City purchases over 200 different cartridges <br />ranging in value of $22 for small ink jet printers to $365 for color laser printers. The estimated cost of <br />replacing toner cartridges and toner supplies for the next year is $120,000. <br />On April 6, 2009, the City Council awarded a contract to three vendors for toner cartridges and <br />supplies. Office Depot and Staples Technology Solutions have performed satisfactorily during the <br />past contract period and have agreed to renew the contracts at the same rate structure. The <br />aggregate annual amount of $120,000 is based upon past usage and staff projections for this <br />contract period. Staff recommends the final renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the various departmental Operating Materials and Supplies accounts (63001). <br /> <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency`-- <br />sh <br />22B-1