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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 2, 2011 <br />TITLE: <br />CONTRACT AWARD TO LONG BEACH <br />BMW MOTORCYCLES FOR POLICE <br />MOTORCYCLES <br />(SPEC. NO. 1-024) <br />C,,,CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Long Beach BMW Motorcycles for the purchase of five police equipped <br />motorcycles in an amount not to exceed $112,797.62 and increase the aggregate limit for <br />miscellaneous parts and repairs in an amount not to exceed $10,000 annually. <br />DISCUSSION <br />The Finance and Management Services Agency manages the annual Vehicle Replacement Program. <br />Funding is monitored through a depreciation schedule established with each department or <br />departmental funding is provided. The Police Department's Traffic Division uses specially equipped <br />motorcycles for traffic patrol. The motorcycle replacement program guidelines require motorcycles <br />with over 60,000 miles or 3 years old to be replaced, as maintenance costs increase dramatically at <br />this milestone. The fleet of 34 motorcycles is used by the 27 officers allocated to motors, with the <br />remaining used for training purposes and for back up when a motorcycle is in for repair. <br />On June 1, 2009, City Council awarded a contract to Long Beach BMW for the purchase of three <br />police equipped BMW motorcycles. The vendor has offered to extend the same terms and <br />conditions for five additional new police equipped BMW motorcycles to replace two 2003 and three <br />2004 units with mileage in excess of 60,000 miles per motorcycle. <br />Additionally, Long Beach BMW provides miscellaneous motorcycle parts and repair. The purchase of <br />five new motorcycles, when combined with previous purchases by FMSA during the current fiscal <br />year, exceeds the $25,000 aggregate limit. In order to facilitate future purchases of parts, staff <br />recommends an increase to the aggregate limit. <br />22C-1