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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />May 2, 2011 <br />TITLE: <br />CONTRACT RENEWAL WITH LAWSON <br />SOFTWARE FOR FINANCIAL SYSTEM <br />MAINTENANCE (A-2008-037) <br />A"CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize renewal of current agreement no. A-2008-037 with Lawson Software Americas, Inc. for <br />maintenance, software and service for the Lawson Financial system in an amount not to exceed <br />$190,000 annually, for a three year period. <br />DISCUSSION <br />On March 3, 2008, the City Council approved an agreement with Lawson Software Americas, Inc. to <br />purchase the Lawson financial system. The system went live in September 2009 and replaced a <br />legacy mainframe system that was over 20 years old, no longer supported, and was not meeting the <br />City's financial requirements. The Lawson system is an enterprise system used by all City <br />departments to process, track, and report on the City's financial information and transactions. Key <br />functions include general ledger, grant management, projects and activities, accounts payable, cash <br />management, billing, accounts receivable, asset management, requisitions, purchase orders, <br />inventory, business intelligence and reporting. <br />The agreement provides for an annual software maintenance and support plan that entitles the City to <br />receive software updates and technical support services. In addition, staff is requesting a <br />contingency for additional Lawson professional services and software licenses required to maintain, <br />optimize, and improve the system and City processes to maximize staff efficiency. <br />FISCAL IMPACT <br />Funds are available in the Finance Management Lawson Contract Services account (accounting unit- <br />account no. 10910141-62300). <br />Francisco Gutierrez <br />Executive Director <br />Finance and Mgmt. Services Agency <br />25H-1