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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 6, 2011 <br />TITLE: <br />FIRST AMENDMENT TO AGREEMENT WITH <br />ENVIRONMENTAL ENGINEERING & <br />CONTRACTING, INC. PROGRAM <br />MANAGEMENT SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached first amendment to <br />agreement with Environmental Engineering and Contracting, Inc., subject to nonsubstantive changes <br />approved by the City Manager and City Attorney, to provide fats, oils, and grease control program <br />management services in an amount not to exceed $180,000. <br />DISCUSSION <br />In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal <br />Code to control the discharge of fats, oils and grease (FOG) from food service establishments to the <br />City's sewer collection system. In January 2005, the City's Public Works Agency began <br />implementation of a comprehensive FOG control program that includes regular inspections of all food <br />service establishments to insure compliance with the ordinance. The FOG ordinance and program <br />are required by the California State Water Quality Control Board. <br />In 2010 Requests for Proposals for fats oils and grease program management services were sent <br />and one proposal was received and evaluated by a selection committee. Environmental Engineering <br />and Contracting, Inc. (EEC) was highly rated based on their detailed scope of services, <br />understanding of the project, qualifications and experience with similar projects. <br />On May 3, 2010, the Council awarded an agreement to EEC for a one year term, with provision for <br />three-one year renewals. The services EEC provides include inspection of new food service <br />establishments (FSE's), training and support of City Sanitation Inspectors, support and maintenance <br />of the FSE database, coordination with other agencies to ensure compliance with regulatory <br />requirements, and technical support to City staff for all FOG related issues. EEC has performed all <br />contractual services satisfactorily and has agreed to renew agreement without increasing prices. <br />Staff recommends that the current agreement with EEC be renewed for an additional one year term. <br />This is the first of three possible one year renewals. <br />25H-1