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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 6, 2011 <br />TITLE: <br />CONTRACT AWARD FOR VEHICLE <br />TIRES (SPEC. NO. 11-009) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2 d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for vehicle tires for a one-year period, with provisions for two one-year renewals, in <br />an annual aggregate amount not to exceed $140,000 with the following vendors. <br />Vendor <br />Location <br />Parkhouse Tire Inc. Santa Ana <br />Scher Tire Inc. Santa Ana <br />Tarulli Tire Inc. Santa Ana <br />DISCUSSION <br />Facilities, Fleet and Central Stores (FMCS) Division of the Finance and Management Services <br />Agency is responsible for the repair and maintenance of the city's vehicles. To achieve efficiencies <br />and ensure employee safety, tires are replaced based on tread wear ratings standards. FMCS <br />provides a large variety of tires selected to best suit vehicle demands while continuing to meet <br />manufacture recommended brands and sizes. The contracts will provide tires for all vehicles within <br />the fleet. <br />The notice inviting bids was advertised on April 8, 2011, and bids were solicited. A summary of the <br />bid invitations and bids receives is as follows: <br />8 Invitations for Bid mailed <br />6 Invitations for Bid mailed to Santa Ana vendors <br />5 Bids received <br />4 Bids received from Santa Ana vendors <br />Bids were solicited and opened on April 21, 2011 and evaluated. The bids received from the <br />recommended vendors are responsive to the specifications and meet the City's requirements. <br />Maintaining three vendors under contract allows Fleet Management to purchase the recommended <br />tire for each vehicle to maximize safety and fuel efficiency. <br />22C-1