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Change Order for Asphalt <br />Street Maintenance Contract <br />June 6, 2011 <br />Page 2 <br />Staff evaluated this request by performing research and inquiries of the two other bids received <br />and the previous contract. The second place bidder, Elite Bobcat Services, quoted the same line <br />item at $75 and indicated that they had incorrectly bid and would not be able to work at that rate. <br />The third place bid was $320 per ton, from Hardy and Harper, who at that time held the Asphalt <br />Street Maintenance Contract. Prior to this bid, Hardy and Harper had maintained a bid price of <br />$285 per ton for four years without an increase. <br />When considering this information, recent increases in asphalt costs and public works contract <br />arbitration awards that favor the contractor, staff has concluded that $287 per ton is a fair and <br />competitive price for this service. This change will also maintain the total bid price amount below <br />the two other bids received. As an as-needed maintenance service contract, the contract amount <br />of $580,000 will not change as this service is provided only to the extent funds are available. <br />FISCAL IMPACT <br />Funds are available in the Public Works Agency Water System Maintenance and Sanitary Sewer <br />Service programs (accounting units 06017641-62300 and 05617640-62300). <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />r <br />Raul Godinez II <br />Executive Direct r <br />Public Works Agency <br />RG/PG <br />Exhibit: Change Order No. 1 <br />"IV <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt. Services Agency <br />22E-2