25I - AGMT - DIGITAL WATER MAPPING

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2011 TITLE: AMENDMENT TO AGREEMENT WITH (WATER, INC. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached second amendment to agreement with iWater, Inc. for an amount not to exceed $99,500 for a total agreement amount of $485,500. DISCUSSION The Water Resources Division continues to utilize and upgrade the digital water mapping system. This digital mapping system enables city maintenance crews and water engineering staff to respond quickly to emergencies, collect, store, and retrieve data as well as facilitate routine maintenance on water infrastructure assets. Also, all Public Works Users will have access to this water information via the Public Works Agency Geographical Information System (GIS). On June 1, 2009, City Council awarded a contract to iWater Inc. for digital water mapping services, and computer hardware configuration and installation. This agreement was for a total amount of $197,000. On June 21, 2010, City Council awarded an amendment to the agreement with iWater Inc. for a total amount of $189,000. This second amendment to the agreement expands the scope of work to include: • Digital data acquisition and processing • Global Positioning System (GPS) data collection and processing • Computerized maintenance management system (CMMS) deployment and integration • Professional on call and system maintenance services Together these services will map water production assets and features into the digital water map, and will enable the development of the CMMS program to better serve our water maintenance needs. 251-1