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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT gnna PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated May FORMS forms ** 2006 and prior (OFFICIAL) Flexible Enrollment forms for flexible spending EE Separated May Spending, program ** 2006 and prior Section 125 Life Insurance Employee life insurance enrollment forms ** EE Separated May 2006 and prior Long -Term Employee Long -Term Disability Insurance EE Separated May Disability enrollment forms ** 2006 and prior Insurance Medical Employee medical insurance enrollment EE Separated May Insurance forms ** 2006 and prior EQUAL Employment and Personnel and employment records, EE Separated May EMPLOYMENT personnel including application forms *, records 2006 and prior OPPORTUNITY records pertaining to promotions * *, layoffs * *, COMMISSION terminations * *, salaries ** and training* (EEOC) Involuntary Personnel records of terminated employee ** EE Separated May termination 2006 and prior OFFICIAL Certification/ Request for Certification and /or EE Separated May PERSONNEL Reassignment reassignment forms which document and 2006 and prior FILES Forms authorize hiring, reassignment, cr other employee actions. ** Certificates of Certificates issued to EE which show EE Separated May Training completion date of training class(es).* 2006 and prior Commendation Letters of commendation and /or other EE Separated May Letters congratulatory documents received by and /or 2006 and prior issued to EE.* Disciplinary Memorandums, letters, or other records of EE Separated May Actions proposed and /or implemented disciplinary 2006 and prior action(s). ** Doctor's Notes/ Notes /medical release forms, etc., submitted EE Separated May Medical regarding employee's medical condition. ** 2006 and prior Releases Drug Screen Pre - placement and drug screening EE Separated May Test authorization and acknowledgement form(s) 2006 and prior and results of drug screening. ** 19C -5