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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2011 <br />TITLE: <br />CONTRACT AWARD TO AMTECH FOR <br />ELEVATOR MAINTENANCE AND <br />REPAIR SERVICES <br />(SPEC. NO. 11-035) <br />CITY M NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on Vt Reading <br />? Ordinance on 2°d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Pacific Coast Elevator dba Amtech Elevator Services for elevator maintenance <br />and repair services for a one-year period, with provisions for two one-year renewals, in an annual <br />amount not to exceed $45,000. <br />DISCUSSION <br />The Finance and Management Services Agency Building Maintenance Division maintains <br />approximately 45 elevators in the City's 50 buildings, including libraries, City Hall, the Corporate Yard, <br />and the Police Administration building. In order to comply with regulations from the State of <br />California Department of Industrial Relations, Division of Occupational Safety and Health (Cal <br />OSHA), regular preventive maintenance and periodical testing is necessary. Cal-OSHA inspects all <br />elevators and escalators at least once a year. Upon successful inspection, a Conveyance Permit for <br />each piece of equipment is issued. <br />The service contract with Amtech includes regular lubrications, adjustment and replacement of parts, <br />rewind of burned motors, replacement of electric coils, and prompt repairs of elevator trouble by <br />trained certified operator technicians. <br />The request for proposals was advertised on February 25, 2011, and offers were solicited. A <br />summary of the RFP invitations and offers received is as follows: <br />8 Request for Proposals mailed <br />3 Proposals received <br />22C-1