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EXHIBIT D G10-UPA-89 Initial data will be validated by either OC CUPA or PA program staff depending on which Agency administrates the specific Program Element; however, businesses will be required to review their Portal data online within 3-6 months after the transfer, and validate and/or update if there are changes. The OC CUPA and PAs will notify businesses by a work shop, mailed letter, email, and/or inspection report of their data availability in the Regional Portal, and request them to verify, and if necessary, update their data. CUPA and PA staff (based on program element) will review ongoing electronic submissions to determine approval status. Emails will be sent out by the Portal informing the businesses of the approval status and providing them with the information needed to achieve approval status. Final approval of submitted UPCF documents into the Portal will be targeted within 14 days of initial submittal. Exceptions to this timeframe will be allowed based on circumstances. After data transition is completed, paper UPCFs will be accepted, approved, and entered by the OC CUPA and PA on a case-by-case basis with the intent to transition all businesses to electronic submittals. OC CUPA inspection staff will assist businesses with general EnvisionConnect Portal operation during onsite inspections using laptops and wireless connections. There will also be OC CUPA and PA Portal Coordinators available to assist businesses via phone and email during regular business hours. Mailers (letters, flyers, and/or newsletters) will be sent to businesses to notify them about the transition process and what business owners need to do to comply. OC CUPA and Cal/EPA resource web links will be included in the mailers and on OC CUPA's web site so that businesses have access to more information about electronic reporting requirements. Businesses may take advantage of online training tutorials and scheduled workshops. OC CUPA conducted one workshop in 2009 and is scheduled to conduct a workshop in January 2011. The inspection and enforcement data electronic submittal requirement of AB2286will be addressed with the EnvisionConnect CERS upload being designed by Decade Software, and with the new Regional Portal PA Inspection and Enforcement module which will allow PAs to enter inspection and enforcement (I and E) data into the Portal. The PA's I and E data can then be uploaded into EnvisionConnect, consolidated with OC CUPA data, and then uploaded to CERS. 2. Needs Assessment The OC CUPA and its PAs recognize that converting their business-to-CUPA reporting system from paper/hardcopy to electronic will require an assessment of the resources needed to implement the new system. There are some critical needs that must be addressed in order to efficiently and effectively convert to and manage electronically reported data through CERS. This need assessment began for the OC CUPA in 2007 when the Regional Portal concept was initiated through OC CUPA's IT Project Request process and approved by the governing body. In order to complete OC CUPA's transition to regional electronic reporting the following needs and the plan to address them are listed below: • OC CUPA and PA staff apply for Cal/EPA electronic reporting grant funds to fully implement electronic reporting. The OC CUPA and each of the 10 PAs will apply for the funds separately and submit a joint transition plan. The funds will be needed for each PA connection to the Regional Portal and for the OC CUPA to enhance Portal functionality. • Transfer OC CUPA and PA hardcopy documents to EnvisionConnect, EnvisionConnect Portal, and CERS. A combination of technique A and B will be used. Page 4 of 12 20A-18