25B - AGMT - TREE MAINT SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 20, 2011 TITLE: EXTENSION TO AGREEMENT WITH WEST COAST ARBORISTS FOR TREE MAINTENANCE SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 151 Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Approve a one-year extension to the agreement with West Coast Arborists, Inc. for street tree maintenance services in an amount not to exceed $865,350 for FY 2011-2012. DISCUSSION The Public Works Agency is responsible for the maintenance of approximately 65,000 street trees and 3,000 median trees. Maintenance staff schedules the pruning of the City's trees based on International Society of Arborists standards. The work performed is a component of the City's tree management program and is planned based upon the tree species pruning cycle. Since 1997, the City has utilized the services of West Coast Arborist (WCA) to provide tree maintenance services. The City and the contractor have had an excellent public/private partnership over the term of the contract working with neighborhoods and the community on tree care issues. The cooperation of WCA with City staff to implement a sound tree maintenance program was instrumental in the recognition of the City by the National Arbor Day Foundation as a Tree City USA. In June 2004, the City Council approved a five-year extension with West Coast Arborists, Inc. to provide general maintenance services for the City's urban forest. This extension included a provision for five additional one-year extensions. The existing agreement includes annual CPI increases for costs each year. The scope of services includes trimming, planting, and removal, stump grinding and emergency callouts. WCA recognizes that municipalities remain challenged by substantial reductions in revenue and increased operating costs and therefore have agreed to perform tree maintenance services under the same conditions with no increase in price, for Fiscal Year 2011-2012. For FY 2011-2012, services will be provided to programs in the Public Works, Community Development, and the Parks, Recreation and Community Services Agencies for a total not-to- exceed amount of $865,350. West Coast Arborists, Inc. has successfully provided the services specified in the agreement and staff recommends approval of the second one-year renewal. 25B-1